Finance and HR Manager

The primary role of the Finance and Human Resources Manager is to oversee and direct all financial functions for Louisiana Travel Association "LTA", which are directly related to LTA's general business operations and managing some Human Resource functions.

Duties & Responsibilities
(Include, but are not limited to)

Finance

Maintain a computerized accounting system on an ongoing basis for all three business entities, including but not limited to cash disbursement, cash receipts, general ledger, accounts receivables, and accounts payable.

Reconciles monthly accounts payable to general ledger, prepares monthly accounts receivable statements and follows up on aging invoices through QuickBooks and membership software.

Manage accounts payable process through bill-paying software.

Coordinate and facilitate annual audits to ensure a non-qualified opinion.

Coordinate budget planning, approval process, and produce and publish LTA's annual budget. 

Oversee ensuring timely payments and annual tax filing.

Process LTA payroll twice per month through 3rd party service.

Reconcile quarterly and year-end payroll tax returns, including W-2's prepared by 3rd party software providers for the regulatory agencies and taxing authorities.

Prepare monthly financial statements for the Executive Committee/Finance Committee consisting of a balance sheet and related statements of revenue and expenses, budgets, and budget variances.

Review and monitor purchasing activities of all departments.

Based on past, present, and expected operations, monitor the budget and prepare reports that summarize and forecast activity and financial position in income, expense, earnings, fund balances, assets, and liabilities.

Supervise complete and up-to-date records of fixed assets.

Retains records of all contracts and cooperative endeavor agreements.

Ensure that payroll and accounts payable can continue from an off-site location.

Respond to requests for financial information from management team and assist with interpretation and budget management issues.

Develop an effective Accounting Policy and Procedure Manual to ensure compliance with applicable state laws. Work with all levels of management to ensure that LTA's Accounting Policy and Procedure Manual is followed as set forth by the Board of Directors.

Handle LTA's general liability and property insurance policies.

Ensure we are tax and ethics board compliant by reporting and paying taxes monthly.

Uses discretionary judgment regarding monthly financial statements, purchases, advising vendors and/or industry partners of tax exemption, maintains confidentiality and ensures that budgetary guidelines are met and other matters of significance.

Involvement in professional and/or civic organizations to enhance networking opportunities.

Maintain association filing and compliance with state agencies, including Division of Administration, Secretary of State, etc.

 

Human Resources

Oversee personnel records, medical files, compensation data, performance evaluations, hiring/termination, etc.

Oversee the retirement plan.

Oversee payroll process, including timekeeping and timely tax reporting.

Maintain an effective Employee Policy & Procedure Manual to ensure compliance with all applicable state and federal employment laws.

Oversee personnel reports related to employee leave, personal time off, absenteeism, bereavement, etc., to ensure accuracy for annual audit.

Supervise the benefits program for LTA relating to medical, dental, vision, long-term and short-term disability, life insurance, workers compensation and long-term care.

Exercise discretion and independent judgment as it relates to administrative issues with respect to human resource issues, including maintaining employee confidentiality.

Assumes additional responsibilities as assigned by the President/CEO. 

 

Position Qualifications & Requirements­

  • College degree in finance/accounting or related field
  • Minimum 3 years of experience
  • Knowledge of all aspects of accounting operations required
  • Proficiency in QuickBooks preferred
  • Must maintain a high level of integrity and confidentiality
  • Excellent communication, organizational, time management, and negotiating skills
  • Strong interpersonal skills
  • Basic knowledge of employment law
  • Ability to work flexible hours, including overnight travel
  • Ability to set and meet multiple deadlines
  • Exhibits flexibility and adaptability
  • Demonstrate ability to plan strategically
  • Working knowledge of the most current technologies and products used in the industry
  • Possess valid driver's license and have reliable transportation
  • Remote + ability to attend biweekly meetings in Baton Rouge, La
  • Regularly required to talk or hear, see, sit, stand, walk, use hands/fingers or feel, reach, bend, stoop, climb stairs, and lift up to 25 lbs. (The physical demands described are representative of those that must be met by an employee to successfully perform the functions of the job.)

Disclaimer:  Nothing in the job description restricts management's rights to assign or reassign duties and responsibilities to this job at any time.

Please send resume to laura@louisianatravelassociation.org by Oct. 31.